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What does your construction platform really cost?

Your invoice is only part of the bill. Add the admin hours your team spends working around the platform, then compare over three years.

The figures below are example values for a mid-size general contractor. Replace them with your own.

Your current platform

Use the annual subscription from your last invoice or renewal quote.

Tick the modules your team actually uses day to day.

Hidden admin time

Hours per week across the whole company spent on work the platform doesn't handle well today.

  • Re-keying change orders into accounting –
  • Invoice review, coding and approvals –
  • Tracking training & certifications –
  • Re-entering safety forms and PDFs –
  • Field reports typed after hours –
  • Chasing subcontractor documents –

The alternative

The quote you're evaluating, plus what it honestly costs to switch.

Who shares in the savings

For employee-owned firms: how many owners share the bottom line. Leave at 0 to skip.

Your results

Everything you entered, worked through. Get it as a PDF to share with your team.

True construction software cost report

Prepared for your company

Prepared on

True annual cost today

$0

subscription + hidden admin time

Hidden admin time per year

$0

Three-year net savings

$0

Time to recover the switching costs: –

Modules in daily use
–
Cost per module in use
–
Subscription as a share of construction volume
–
Hidden admin time per year
–
Three-year cost of the current platform
–
Three-year cost of the alternative, including switching costs
–
Three-year savings per employee-owner
–

Cost by year

Current platformAlternative

Hidden admin time, by task

  • Re-keying change orders into accounting – –
  • Invoice review, coding and approvals – –
  • Tracking training & certifications – –
  • Re-entering safety forms and PDFs – –
  • Field reports typed after hours – –
  • Chasing subcontractor documents – –

All results are estimates based on the figures entered. Year-one alternative costs include one-time switching costs. Recovered admin time is valued at the blended hourly cost; it shows up as capacity your team gets back, not always as cash. Prepared by SMARTBUILD Construction Solutions.

smrtbld.com1-888-403-0421sales@smrtbld.com

True construction software cost report

What your numbers mean

Before your renewal notice arrives

A renewal is the one moment in the contract when you hold the better hand. Here's the short version to take into your next leadership meeting:

  • Complete the utilization audit and enter your subscription and modules in use (Step 1)
  • Collect weekly admin hours from coordinators, PMs, supers and your safety lead (Step 2)
  • Ask every vendor whether the ERP integration is live and two-way
  • Have a superintendent file a daily report by voice in any platform you evaluate
  • Get fixed quotes for migration, integration and training (Step 3)
  • Bring two or three field leaders into the evaluation, and share the per-owner savings (Step 4)
  • Confirm whether your company AI can read project data, and where that data is stored
  • Copy the calculator summary into your recommendation

Questions to ask every vendor

  • Is the ERP integration live and two-way, or is it an export?
  • Does it work with our edition, including the cloud version if we're moving to it?
  • Who owns the mapping of cost codes and change order types, and what happens when we add one?
  • What does a trade partner have to do to take part: a free account they can use in five minutes, or a paid seat and a training session?
  • And what does the sub get out of it: faster payment, fewer re-submittals, a clear record of what was approved?
  • Ask every vendor, us included, for a fixed migration quote, a named onboarding contact and a reference customer who has made the same move.

Request a demo: smrtbld.com/contact

The first section

The rest unlocks with the PDF.

In the PDF

  • Your true annual cost, three-year savings and the cost by year
  • Hidden admin time, by task
  • What your numbers mean, in five short sections
  • Before your renewal notice arrives: the checklist
  • Questions to ask every vendor

Get this report as a PDF

Enter your details and we will email you the report. We will follow up once to see if the numbers raised any questions.

Your details go to SMARTBUILD. The report goes to your inbox.

True cost today$0

Three-year savings$0

All results are estimates based on the figures entered. Year-one alternative costs include one-time switching costs. Recovered admin time is valued at the blended hourly cost; it shows up as capacity your team gets back, not always as cash. Prepared by SMARTBUILD Construction Solutions.