Subcontractor construction management software
smrtSUB is construction management software built for subcontractors. Every RFI, change order, daily report, and pay app is kept on the subcontractor's own record rather than the GC's.
Subcontractors across North America run their jobs on smrtSUB
smrtSUB is built for the subcontractor.
Spreadsheets and email
A platform not built for subs
RFIs, submittal reviews and change orders all need answers before a crew can move on. When those answers come late, the subcontractor absorbs the delay, and anything not filed on time is hard to prove later.
When a pay app is challenged or a back-charge arrives for a delay the crew did not cause, the outcome comes down to the records. Daily logs, photos, signed approvals and timestamped RFI responses are what settle it.
| Today | |
|---|---|
| Pay app challenged because daily logs don’t match hours claimed | Daily logs, crew hours, and site photos are filed as work happens, so the record supports the pay app before it is submitted. |
| Change order status requires checking three different places | Every change order is logged, assigned, and tracked live on one screen. |
| A dispute surfaces at closeout and the team spends a week reconstructing the timeline | Every RFI, submittal, photo, and daily report is date-stamped and searchable from day one. Closeout is generated from the existing data. |
Each module is built around a problem subcontractor PMs already know, such as the questions that come in when the record isn't ready. Each one closes a gap that costs trade subs time and money or leads to disputes.
The status of every item is tracked across all active jobs.
The answer is ready the moment someone asks.
Daily records are filed the day the work happens.
The job record is complete before a dispute can start.
The job is managed in one place instead of across email, phone, and a portal.
The whole job sits on one record, from the first RFI to the final pay app.
Bolt-ons
Drawings are uploaded, versioned, and shared with the field crew, so the right revision is always on site. 
Job costs, committed costs, and budget variances are tracked without leaving the platform. 
Employee records, certifications, and onboarding documentation in one place. 
New work is estimated and bid on the same platform that runs active jobs. 
Crew time tracking by job and phase, tied to the project record. 
QR scan check-in, container tracking, and service flags show where every asset is, from the yard to the job site. "Before SMARTBUILD, our project managers were spending 20 to 30 hours a week on admin. Now every document is organized and date-stamped, change orders to sub-trades are tracked, and we estimate $125,000 in annual savings across three project managers."
Andrew Chartrand
Vice President
Quality Mechanical
A pay application is the monthly billing document a subcontractor submits to request payment for completed work. smrtSUB files daily reports, crew hours, site photos, and change order approvals in real time, so the documentation needed to support the pay app is already on file before it is submitted.
Subcontractors protect themselves by logging every change order before work proceeds and tracking it to signed approval. smrtSUB routes each change order through a live log from receipt to closure. When a change order is disputed or a back-charge arrives, the timestamped record of what was ordered, approved, and completed is already in the system.
smrtSUB logs every RFI and submittal with a live status, assigned owner, and due date, visible across all active jobs from one screen. The Critical Completion Monitor flags overdue items before they affect the schedule. For RFIs raised in the field, smrt-E lets crews file by voice with a photo attached, and the PM reviews each one before it goes to the architect.
Electrical, mechanical, and plumbing subcontractors use construction project management software to track RFIs, submittals, change orders, daily reports, and progress billing. Common options include Procore, eSUB, Fieldwire, and BuildOps. smrtSUB is built for trade subcontractors managing 5+ projects who need full project and documentation management in one flat-fee platform.
Most subcontractors are live on smrtSUB within 10 to 14 days. Setup does not require IT staff. Active jobs and contacts are configured in the onboarding session, field crews can start filing from day one, and we stay involved until the first job is running cleanly.
smrtSUB is a flat monthly fee covering unlimited users and unlimited projects. Procore prices by construction volume with additional per-seat costs. eSUB charges per user. For a trade subcontractor adding PMs or taking on more jobs, those models mean costs that scale with headcount. smrtSUB’s cost stays fixed.
Book a 30-minute demo to see smrtSUB on a live project that mirrors your work, including the RFI log, change orders, daily reports, and pay app.
